GENERAL INFORMATION

Visa Requirements for India

All visitors to India require a valid visa, except citizens of neighbouring Nepal and Bhutan. The Indian government offers a 60-day, double-entry electronic visa (e-Visa) for citizens of 161 countries.

1. Apply for Conference Visa
2. Organisers will issue a letter of acceptance after receiving clearance from MEA and MHA

E-Conference Visa – 

To attend a conference/seminar/workshop organized by a ministry or department of the government of India, state governments or UT administrations and their subordinate/ attached organizations and PSUS and private conferences organized by private persons/companies/organizations.

VISA CATEGORY: CONFERENCE visa, Organizers will issue visa support letter after receipt of necessary approvals. Please write to us if you require.

    Visa-Related Steps for International Delegates

    For Seamless Visa Processing, International Delegates Are Advised to Follow the Steps Below

    1. Register for ICW 2027
    International delegates are advised to complete the conference registration process by 16.02.2027.

    2. Submission of Passport and Personal Details
    Registered delegates are expected to submit the required passport and personal details to the conference organisers for processing of government clearance by 15.03.2027.

    3. MEA and MHA Clearance
    The organisers will seek the necessary clearance for the delegates from the Ministry of External Affairs (MEA) and Ministry of Home Affairs (MHA), Government of India.

    4. Issuance of Invitation/Acceptance Letter
    After receipt of MEA and MHA clearance, the organisers will issue the official Invitation/Acceptance Letter to the delegate.

    5. Apply for Conference Visa / E-Conference Visa
    Delegates should apply for an appropriate Indian Conference Visa or E-Conference Visa using the official invitation letter issued by the organisers.

    6. Visa Application Through Official Portal
    Visa applications may be submitted through the nearest Indian Embassy/Consulate or through the official Indian e-Visa portal.
    Indian e-Visa Portal – https://indianvisaonline.gov.in/evisa/tvoa.html

    7. Submit Required Documents
    Delegates should submit/upload the required documents, including:

    • Valid passport
    • Passport-size photograph
    • Invitation/Acceptance Letter
    • MEA (Ministry of External Affairs) clearance
    • Any additional documents required by Indian authorities

    Carry Relevant Documents During Travel
    Delegates are advised to carry a copy of the visa approval, MEA (Ministry of External Affairs) clearance and the conference invitation letter while travelling to India.

    Language, Time & Currency

    OFFICIAL LANGUAGE

    The official language of the conference is English.

    TIME

    India has only one time zone which covers the entire country. Indian Standard Time (IST) is 5 hours and 30 minutes ahead of GMT.

    CURRENCY

    The unit of currency in India is the Rupee where Re.1 is made up of 100 paisa. Bank notes are in denomination of 5, 10, 20, 50, 100, 200, and 500. Please exchange your money for Indian money only from banks or recognized foreign currency exchange organizations.

    Click http://www.rbi.org.in/home.aspx for current currency exchanges rates.

    We must inform that purchase of goods and services in India is mostly through digital payments and hence, travellers may not need to carry cash

    Climate

    CLIMATE IN SEPTEMBER

    • Day Temperature: 32°C – 35°C

    • Night Temperature: 24°C – 27°C

    Electricity

    Voltage in India is 220 to 240 volts, 50Hz. You will need an adaptor, which can be purchased in India. Hotels usually provide dual voltage razor sockets, 110 to 210 volts or 220 to 250 volts. Please ensure that you bring multi voltage chargers rather than 110 chargers with step-up/step-down transformers. These transformers get too hot and there is a high chance of them exploding. India mostly has round pinholes so please do ensure that you bring a flat to round pinhole converter. This is very important as otherwise you will have a problem in getting your phone and other electrical items charged.

     

    Vaccination

    This depends on what locations you will be visiting. Please consult your physician and follow their recommendations. Travel Vaccines and Advice for India | Passport Health Click here.

    Travel Insurance

    We highly recommend purchasing travel insurance before traveling to India.

    Transport – Airport to Venue

    Metro Guide for visiting heritage monuments from Andaz Aerocity

    Airport Express Line – Direct access from Aerocity

    Yellow Line – South & Central Delhi

    Violet Line – Old Delhi & Heritage Sites

    Some destinations may require a short taxi or auto-rickshaw ride from the nearest metro station.

    Destination Recommended Route Metro Lines Closest Metro Stop Approx. Travel Time
    Qutub Minar From Aerocity → Change to Yellow Line at New Delhi/Dhaula Kuan 🟧 🟨 Qutub Minar 35–45 mins
    Humayun’s Tomb From Aerocity → Change to Violet Line via Central Secretariat 🟧 🟪 JLN Stadium / Jangpura 40–50 mins
    Red Fort From Aerocity → Change to Violet Line 🟧 🟪 Lal Qila 45–55 mins
    Jama Masjid From Aerocity → Change to Violet Line 🟧 🟪 Jama Masjid 45–55 mins
    India Gate From Aerocity → Exit at Central Secretariat/Shivaji Stadium + short taxi ride 🟧 Central Secretariat / Shivaji Stadium 35–45 mins
    Jantar Mantar From Aerocity → Exit at Shivaji Stadium + short taxi ride 🟧 Shivaji Stadium 30–40 mins
    Lotus Temple From Aerocity → Change to Violet Line 🟧 🟪 Kalkaji Mandir 45–55 mins
    Agrasen ki Baoli From Aerocity → Exit at New Delhi + short taxi ride 🟧 New Delhi / Barakhamba Road 30–40 mins